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Handling of Student Accident Reports

Handling of Student Accident Reports

When a student is injured, the submission of a Student Accident Report is required.  Reports must be completed for accidents that occur on school property, during school sponsored events, i.e. athletic events and field trips. This report shall be completed immediately after the incident.  

Effective July 1, 2022, the Prince George’s County Public Schools (PGCPS) System is no longer accepting hard copies (including carbon copies) of Student Accident Reports. Student Accident Reports must be submitted through the automated Student Accident Reporting System(SARS) application which may be accessed through the PGCPS Staff Portal by visiting the PGCPS website> Staff> Applications > Student Accident Reporting System (SARS)>SARS Login.  NOTE: You must be logged in to the PGCPS network to access the system through PGCPS locations or VPN. Please use your PGCPS login credentials (user name and password). 

The report must be completed by a school-based employee. Once completed and submitted, the report must be approved by the Principal of the school at the time of the incident. Initiators of the report can also upload supporting documentation to the online report prior to submitting for approval. Any additional information received after the initial report may be fax to 301-952-6027 or you may scan and send it to rmo@pgcps.org. Please reference the Accident Report (AR) number on all correspondence.

You may access the Student Accident Reporting System (SARS) by clicking here.  At a minimum, the following conditions require the submission of a Student Accident Report.

  • The injury requires the student to leave school or the activity for medical treatment.
  • An ambulance is called, whether or not the student is actually transported.
  • A parent notifies the school that they have taken their child to a doctor because of an injury received at school.
  • The injury involves weather conditions.
  • The injury may have been partially or wholly caused by a physical condition of the facility.
  • The injury involves the head, neck, or spine or a fracture of any kind.
  • The parent expresses concern over the way their injured student was handled by the school.
  • Any competitive sports-related injury should be reported first to the school's Athletic Director and then to Risk Management and Workers' Compensation Office.
  • The injury happens during a visit to either of the Prince George's County Public School facilities by a visitor.

In completing this accident report, it is essential that the accident report be described in sufficient detail to show conditions existing when the accident occurred.  If unsafe or conditions are noted, steps should be taken immediately for their correction.

For more details regarding Student Accident Reporting, please read the resources available on the Student Accident Reporting System Resource Page or refer to the Student Accident Reporting Administrative Procedure. You may also contact the Risk Management and Workers’ Compensation Office via rmo@pgcps.org.

Reference Materials

You must be logged in to the PGCPS network to access the resources below. Please use your PGCPS login credentials (user name and password).