Skip Navigation
Office Directory
Business Management Services
Risk Management and Workers' Compensation
Handling of School Accident Reports

Handling of School Accident Reports

When a student or visitor is injured, an electronic submission of a School Accident Report is required.  Effective July 1, 2022, the Prince George’s County Public Schools (PGCPS) System is no longer accepting hard copies (including carbon copies) of Student Accident Reports.

Reports must be completed regarding accidents that occur on school property, during school-sponsored events, i.e. athletic events and field trips. The online forms shall be completed immediately after the incident. 

School Accident Reports must be submitted through the automated Student Accident Reporting System(SARS)  application which may be accessed through the PGCPS Staff Portal by visiting the PGCPS website> Staff> Applications > School Accident Reporting System (SARS)>SARS Login. The report must be completed by a school-based employee. 

NOTE: You must be logged in to the PGCPS network to access the system through PGCPS locations or VPN. Please use your PGCPS login credentials (username and password).

Once electronically submitted an Accident Report (AR) number will generate (i.e. AR – 1234). Initiators of the report can upload supporting documentation to the online report prior to submitting for approval. The report must be approved by the Principal or his/her designee at the time of the incident. Any additional information received after the initial report may be faxed to 301-952-6027 or scanned and sent to rmo@pgcps.org. Please refer to the Accident Report (AR) number in all correspondence. 

You may access the Student Accident Reporting System (SARS) by clicking here. At a minimum, the following conditions require the submission of a Student/Visitor Accident Report.

  • The injury requires the student to leave school or the activity for medical treatment.
  • An ambulance is called whether the student is transported or not.
  • A parent notifies the school that they have taken their child to a doctor because of an injury received at school.
  • The injury involves weather conditions.
  • The injury may have been partially or wholly caused by a physical condition of the facility.
  • The injury involves the head, neck, or spine or a fracture of any kind.
  • The parent expresses concern over the way their injured student was handled by the school.
  • Any competitive sports-related injury should be reported first to the school's Athletic Director and then to Risk Management and Workers' Compensation Office.
  • The injury happens during a visit to either of the Prince George's County Public School facilities by a visitor.

In completing the accident electronic report, it is essential that the accident report be described in sufficient detail to show conditions existing when the accident occurred.  If unsafe conditions are noted, steps should be taken immediately for their correction. Remember to avoid any personal comments/feelings, personal information and/or identifiable information. 

For more details regarding Student/Visitor Accident Reporting, please read the resources available on the Student Accident Reporting System Resource Page or refer to the Student and Visitor Accident Reporting Administrative Procedure. You may also contact the Risk Management and Workers’ Compensation Office via rmo@pgcps.org.

Reference Materials

You must be logged in to the PGCPS network to access the resources below. Please use your PGCPS login credentials (user name and password).