Absence Management

Types of Leave That Do Not Require Absence Management

Employees requesting the following leave types do not need to apply for leave through Absence Management:

• Annual, Personal, Vacation, and Bereavement
• Court appearances
• Illness and personal emergencies up to 10 duty days for PGCEA, ASASP, and Executives & Confidential Employees; and up to 15 duty days for Local 2250 & Local 400 employees.
  
  • Employees should enter a leave request through Oracle Self-Service after discussing the need for taking such leave with their Leave Granting Authority and presenting any needed documentation.
  • Leave Granting Authority approves leave through Oracle Self-Service.

Leave Forms and Leave Resources

• Department of Labor FMLA Employee Guide
• Employee rights and responsibilities under the Family Medical Leave Act - FMLA  | en espanol
• Your Insurance Benefits During Approved Extended Leave of Abscence
• Instructions for Sick Leave Bank - participating employees only.pdf
• Special Rules for School Employees Near the End of an Academic Term
• Workers' Compensation - leave options after the 90 disability leave has been exhausted

Request Extended Leave Of Absence

We encourage you to review the Extended Leave Request Checklist for helpful information.

To request an Extended Leave of Absence (LOA), use the appropriate form below:

• PGCPS FMLA-LOA Request Form
• FMLA Affidavit of Family Relationship
• FMLA Certification Form for Care of Current Service Member Military Serious Injury-Illness
• FMLA Certification Form for Qualifying Military Qualifying Exigency
• Extended Leave of Absence Request Form
• 10 Days Paid Parental Leave Request Form

Returning to Work

• Intent to Return to Work Form
• Certificate of Medical Release - Medical
• Request to Return to Work - Non-Medical

Extensions

Employees should submit the Request for Extension form at least ten (10) days before the end date of current approved leave. An employee may be placed on unapproved/unpaid leave if the completed documents are not received within the allotted time. Please contact Absence Management at (301) 952‐6200 if you have any question about the extended leave process.

Delivery of Completed Absence Management Forms

Employees can quickly submit completed forms to Absence Management via email absence.mgmt@pgcps.org or by fax 301-760-3593.  You may also send completed forms by U.S. Mail or drop them off in-person (does not require meeting with a Leave Assistant) at the address below.

Sasscer Administration Building
14201 School Lane
Payroll Services, Room 132
Upper Marlboro, MD 20772
Attention: Absence Management

Due to the high volume of requests, Absence Management staff will send a written reply to leave requests within 5-10 business days, barring extenuating circumstances.  If an employee has specific questions that are not answered by the Absence Management Administration Procedures, Frequently Asked Questions (FAQs), Extended LOA Checklist, and the leave forms, we encourage you to schedule an appointment to speak with an Absence Management staff member.  To schedule an appointment, please call Payroll Services at 301-952-6200.

Thank you for visiting our website, we hope the information that we have provided is useful. To get started with an extended leave request please contact Payroll Services at 301-952-6200 to be directed to the Case Management Clerk for your work location.  Questions regarding Workers’ Compensation, please call 301-780-2186 or visit the Risk Management web page.