Office Directory

Accountability

Strategic Planning and Resource Management

Grants Development & Management

Grants Development

There are three core areas of grant development to include (1) strategic grant search (2) proposal development and (3) grant training.

Grant Strategic Search

SPRM Grants Staff will....

Search and identify grant opportunities that align with PGCPS' strategic focus areas
Present grant opportunity information to appropriate PGCPS executive staff for consideration and/or
Receive request for proposal development consultation from a PGCPS program staff

Proposal Development

SPRM Grants Staff will….

Establish date/time for initial proposal development meeting
Prepare a proposal development timeline
Hold initial proposal development team meeting and conduct subsequent follow-up meetings as needed
Receive draft copy of the proposal and edit the proposal to ensure that the proposal complies with the funder’s Request for Proposal/Application (RFP/A) guidelines
Document approval to submit the proposal by using the PGCPS Internal e-approval/signature
process.
Submit the proposal and provide copies of final proposal submission to program staff

Grant Training

SPRM Grants Staff will….

Coordinate Program Concept Development Training Sessions to support program staff in identifying and prioritizing program activities requiring funding support for implementation. Also, staff designs grants pre-recorded grants training presentations on key grant development topics to include but not limited to:

Writing clear goals, objectives and outcomes
Understanding key sections of a proposal
Conducting effective grant search

Grants Development Process

Grants Development Process Workflow Chart

The Strategic Planning and Resource Management Office (SPRM), has in place a set of processes that support efficient and effective execution of the SPRM Grants Development activities.

Grant Search and Proposal Development Timeframe average 30-45 days		Grant Signature Process and Proposal Submission Timeframe 7-10 business days
Grant Search Action Search for funding opportunities. Identify funding opportunities that align with PGCPS’ five (5) Strategic Priority areas of: (1) Academic Innovation (2) Transformational Workforce (3) Organizational Learning Culture (4) Safe & Supportive Environments (5) Infrastructure Enhancement Prepare Funding Opportunity Recommendation form and present to the Strategic Grants Development and Management Supervisor. The supervisor will identify appropriate Executive Sponsor to receive funding opportunity announcement. Share the funding opportunity with appropriate Executive Sponsor. Obtain Approval from the PGCPS Executive Sponsor to purse the funding opportunity.	Proposal Development Action Identify Proposal Development Team (Content Experts). Prepare proposal development timeline. Hold initial proposal development meeting to (1) review proposal development timeline and (2) review contents of the funder’s Request for Proposal/Application (RFP/RFA), Notice of Funding Opportunity (NOFO). Monitor proposal development timeline throughout the grant writing process. Provide reminder to the proposal development team of important due dates. Hold subsequent proposal development meeting(s) as needed. Create proposal folder in Microsoft Teams for proposal development team to save all proposal related documents. Download all proposal documents from Microsoft Teams folder to edit and prepare final proposal and supporting documents for submission to the funder.	Grant Signature Process (Electronic) Action Prepare documents for the grant signature process. Primary documents to be included in the signature process are: (1) PGCPS’ Grant Application/Proposal (2) Attachments requiring executive signatures (3) Budget Form (4) Late Submission form (if needed) Signature process has two tracks: (1) On-Time: Proposals packaged and ready for signature process ahead of or by the due date listed on the proposal development timeline. (2) Late: Proposals deemed late (past the recommended due date listed on the proposal development timeline) must have a “late submission” form signed by the Executive Sponsor and SPRM Director. Complete the signature process, and package the proposal for submission to the funder.	Proposal Submission Action Submit proposal to the funder (Proposal submission is based on instructions given by the funder i.e., electronic, or online grant submission database. Provide a copy of the proposal documents to the Executive Sponsor, Proposal Development Team, Grants Management staff and GFMO staff. Document proposal submission on SPRM’s Grants Development Report. Ensure proposal folder has all required proposal documents stored in Microsoft Teams to include: (1) Final proposal documents (2) Copies of internal executive e-approval emails. (3) Other related documents (i.e., resumes, LoS/C, MOU) and email communication with funder.