How to add viewers to your staff portal community

How to Add Email Addresses One-at-a-Time

1. Click on the link to Microsoft Entra provided to you by the Web Services team.
2. Login with your PGCPS email address and password at the Microsoft login page
3. You should see a page with the name of your community viewer's group and Members.
   
4. Click on add members.
   
5. Start typing email address or name of the person you wish to add.
   
6. Put a check mark next to the one you wish to add.
   
7. At the bottom of the selection window, click "Select."
   
8. There will be a message at the top right indicating the user was added. You can refresh the page after a minute or two to see the member in the list.

How to Add a Batch of Email Addresses

1. To add a bunch of viewers all at once, click on Bulk Operations and select Import members.
   
2. Download the csv template.
   
3. Open up the template.
4. Copy and paste the email addresses only into the first column, after the first three lines.
   
5. Save the template.
6. Return to the Bulk import window.
7. Select the csv file under 3. Upload your csv file
   
8. It will indicate whether your upload was successful.
9. You can refresh the page after a minute or two to see the new member in the list.