Quarterly Progress Report: OLA Audit Remedial Measures as of October 1, 2026

Background

Below, you will find Prince George’s County Public School’s (PGCPS) plan for remedial measures in response to the release of the Office of Legislative Audits Report (OLA) in March of 2025. The OLA Audit contained 16 findings which required remedial work on the part of PGCPS. PGCPS’s detailed remedial plan contained multiple steps toward improving every finding along with deadlines for each such remedial step. The overall purpose of this plan is to ensure Prince George’s County Schools are entirely in compliance with the relevant standards outlined in the OLA Report.

In order to provide full transparency, PGCPS will publish on its website quarterly progress reports for each finding listed in the OLA Report. The progress report will list each Finding and give a color-coded status of the progress to date. Below are the color codes:

Green=completed, on schedule

Yellow=completed, behind schedule

Blue=in progress, on track

Orange=lagging, but no missed deadline

Red=implementation is late

Some of the OLA Findings were “Repeat Findings” meaning the Finding or some portion of the Finding appeared in an earlier OLA Audit Report. These will be identified.

October 1, 2026 Progress Report

Finding	New or Repeat	Finding Summary	Corrective Action Plan	Division Responsible	Status	Comment
Finding 1	Repeat	Certain requirements of State law and recognized best practices were not incorporated into PGCPS’ procurement policies and were not consistently used when participating in intergovernmental cooperative purchasing agreements (ICPA).	The Purchasing Department will revise the Administrative Procedure 3323 and the Purchasing and Supplies Manual to align with the revised Board Policy 3323, as it relates to intergovernmental cooperative purchasing agreements (ICPA).	Purchasing/Office of Government Relations Compliance and Procedures	Blue=in progress, on track	The Policy and Governance Committee has revised the Purchasing policy to include the required language regarding ICPAs. The policy is currently going through the Board of Education’s review process.
Finding 2	Repeat	PGCPS did not always prepare written justifications, obtain Board approval, or publish contract awards for sole source procurements on eMaryland Marketplace Advantage (eMMA) as required.	The Purchasing Department will revise the Administrative Procedure 3323 and the Purchasing and Supplies Manual to align with the revised Board Policy 3323. The Purchasing Department must include all of the justifications that are required by COMAR 21.05.05.02-04.	Purchasing	Blue=in progress, on track Blue=in progress, on track	The Policy and Governance Committee has revised the Purchasing policy to include the required language regarding obtaining Board approval, or publish contract awards for sole source procurements on eMaryland Marketplace. See comment above.
Finding 2	Repeat		Any sole course contract that is at or above the thresholds identified in the policy, must be presented to the board for approval.	Purchasing	Blue=in progress, on track	The policy is currently going through the Board of Education’s review process.
Finding 3	New	PGCPS did not execute formal written contracts and did not obtain approval from the Board for special education services.	A formal written contract will be executed with each MSDE approved non-public school. However, competitive bidding will not be required.	Academics/Special Education	Completed October 1, 2026	PGCPS has contracts in place for all nonpublic schools.
			At the beginning of the school year a report shall be provided to the board that includes a comprehensive list of all approved non-public placements and projected costs, for that school year.		Completed October 1, 2026	PGCPS has provided a comprehensive list of all approved non-public placements and projected costs, for this academic year.
			At the conclusion of the fiscal year, a detailed report shall be provided to the board detailing all of the expenditures to the non-public placements for the just concluded fiscal year.		Completed October 1, 2026	The PGCPS Board of Education received the expenditure report detailing the amount of funds spent.
Finding 4	Repeat	PGCPS did not analyze, or otherwise limit, the number of time records supervisors were reviewing and approving. We identified certain supervisors who routinely approved a large number of time records each pay period.	By October 2025, the Chief Financial Officer and the Chief Information Technology Officer will work collaboratively to identify a system that would allow the time approver to delegate time cards to an alternate person in order to reduce the number of time cards the time approver is responsible for approving. Any costs involved in the purchase and utilization of this system will be incorporated into the FY 2026-2027 school budget. Implementation of the new system will occur during the 2026-2027 academic year.	IT/Business Management Services	Blue=in progress, on track	ERP implementations of this magnitude and complexity require a specialized vendor with the expertise and capacity to effectively implement, integrate, expand, and manage the existing ERP environment. The purpose of the RFP is to identify and select a qualified implementation partner that can provide the specialized consulting, technical expertise, and ongoing management necessary to maximize the capabilities of the existing ERP system. The RFP is therefore focused on selecting the appropriate vendor to implement and support the solution, including the acquisition of any additional software components necessary to expand the functionality of the existing ERP environment. The selected vendor does not necessarily need to be the original software provider; rather, the emphasis is on identifying a qualified partner capable of successfully managing and expanding an ERP implementation of this scale.
Finding 5	Repeat	Critical human resources and payroll transactions were not always subject to a documented independent supervisory review.	Preventive measures were established to prevent inaccurate amounts or data from being entered into the payroll fields. Additional staff, to include supervisory level staff, were assigned in the independent review process for salary adjustments calculations. Additional reports were developed to capture discrepancies for biweekly and substitute payrolls and additional payroll runs.	Business Management Services	Completed July 12, 2023	We have developed a preventative automated process to calculate salary adjustments, payout amounts, and retroactive payments, which prevents inaccurate amounts or data from being entered into payroll fields.
			IT implemented a data catch point for payroll fields to ensure data entry is accurate upon entry, including reviewing previously processed pay adjustment for propriety.	Information Technology	Completed October 8, 2025
			Currently we are working on an automated process to calculate salary adjustments, payout amounts, and retroactive payments.	Business Management Services/IT	Blue=in progress, on track	The first phase of the EVP process has been implemented. The next phase will be completed on November 1, 2026. The final phase will be completed on January 1, 2027.
			The language below will be incorporated into the Employee Code of Conduct for the 2025-2026 academic year: “Complete work assignments accurately and in an appropriate, satisfactory, and timely manner.”Corrective action will be provided following the defined PGCPS disciplinary action process.	Office of Government Relations Compliance and Procedures	Completed August 1, 2025
Finding 6	Repeat	Internal controls and record keeping related to Transportation Department bus driver and bus attendant payrolls were not adequate to ensure the propriety of salary payments.	Transportation Services has revised the daily operational payroll process to enhance accuracy and accountability. This includes clearly defining the roles and responsibilities of staff involved in payroll entry, review, and approval. To support these improvements, Transportation Services has initiated a review of electronic logging systems with current vendors to enhance payroll tracking and reporting. Additionally, a monthly audit sample review of overtime reports is being implemented. This review utilizes GPS data and internal documentation to verify the accuracy of overtime payments and ensure compliance with payroll procedures.	Transportation Services/Business Management Services	Completed July 1, 2024	Effective July 1, 2024, the Transportation Department implemented a standardized internal control process to strengthen accountability and ensure the accuracy and propriety of salary payments for bus drivers and bus attendants. This process is fully operational and consistently applied across all transportation sites.
Finding 6	Repeat		Transportation Services is developing and working to implement a training plan to ensure efficacy is reached.	Transportation Services/Business Management Services	Completed April 1, 2026	Transportation Services has implemented a structured training and onboarding plan designed to ensure staff proficiency and operational efficacy in payroll and related processes. This plan is now a standard component of onboarding for all new staff assigned to payroll-related responsibilities and is consistently applied across all transportation sites.
Finding 7	New	PGCPS did not always perform a newly required screening for positions involving direct contact with minors.	PGCPS will begin sending complaints to MSDE in instances where prior employers do not return the required form. PGCPS has historically not sent complaints to the state regarding the lack of return of the forms, which would address the lack of return, and provide PGCPS with additional documentation of the attempts to secure the form.	Human Resources	Completed March 1, 2025	The PGCPS Background Unit, effective March 1, 2025, began sending complaints to MSDE in instances where prior employers do not return the required form.
			As of August 2024, the process has been moved fully into e-signature services, which allows for better tracking and ease of recipient employer signature and return. Our selected e-signature service also sends out automatic reminders until completed.			Our Office of Human Resources now reports to MSDE all instances in which employers do not respond within 20 business days. This same process is followed for international applicants.
			The Background Unit is exploring a manageable process for filing MSDE complaints for unreturned forms.			Our Office of Human Resources now reports to MSDE all instances in which employers do not respond within 20 business days. This same process is followed for international applicants.
Finding 8	Repeat	PGCPS did not complete physical inventories of equipment every three years and resolve missing items from technology equipment inventories in a timely manner as required.	IT/BMS is finalizing a plan to be completed in Fall of 2025 to conduct physical inventories of all technologies every three years, in all schools and central offices to align with the Assets Operating Manual. The plan will be implemented beginning January 2026.	Information Technology/Business Management Services	Blue=in progress, on track	In addition to the two BMS Inventory Specialists, the Information Technology Department has designated Hardware Inventory Associates who have contributed to the review and refinement of the BMS Inventory Manual and the overall asset management process. Their involvement has helped ensure that the manual and related procedures reflect the operational requirements associated with managing technology assets across the organization. The BMS Inventory Manual was finalized and formally issued through Bulletin M-12-26 on May 1, 2026. Prior to issuance, the manual underwent a comprehensive review process involving multiple departments and meetings, with the Accounting and Financial Reporting Department serving as the lead in coordinating and finalizing the manual. Monthly inventory documentation is maintained on the Accounting shared drive, providing a centralized location for inventory records and supporting ongoing monitoring and accountability. The District is currently in the process of completing its triannual physical inventory of schools and offices. This effort is ongoing, with all schools and offices scheduled in accordance with an established inventory plan to ensure that physical inventories are completed systematically and documented appropriately. The continued implementation of the triannual inventory process supports the District’s efforts to maintain accurate asset records, strengthen internal controls, and promote effective asset management.
				Information Technology/Business Management Services	Completed January 1, 2026	Reconciled physical inventory results with the selected vendor fixed assets utilizing barscan as the primary inventory management tool; researched and resolved variances and also submitted findings for management evaluation and review on November 14, 2025.
			IT developed an Attestation and Inventory Loss Form to list missing equipment identified during physical inventories of schools. Once the Attestation and Inventory Loss form is reviewed and signed by the building administrator, missing equipment items from schools are removed from the building's inventory in asset management. IT will document and replicate a similar process to investigate and resolve missing equipment from central offices beginning in January 2026.	Information Technology	Blue=in progress, on track	IT has completed the attestation loss form and deployed it for use with school and district leaders to declare devices that have been displaced from their inventory.
Finding 9		Redacted		Information Technology
Finding 10		Redacted		Information Technology
Finding 11		Redacted		Information Technology
Finding 12	New	PGCPS improperly used an intergovernmental cooperative purchasing agreement (ICPA) to procure a school bus camera system contract resulting in a lack of assurance that it obtained the best value.	Going forward, the Transportation Department will work to ensure that all transportation contracts comply with State law and Board Policy 3323.	Transportation/Purchasing	Completed as of October 2026	The PGCPS Board of Education approved the contract with the vendor at the June 2026 Board Meeting. PGCPS completed a Source Selection Memo and noted the benefits of using a rider contract for the purchase of services from this specific vendor. In this same memo, it is noted that after due diligence, this vendor provides PGCPS with the best value for services rendered.
Finding 13	Repeat	PGCPS did not use its automated bus routing software to periodically perform a system-wide analysis of routes and related bus capacities to maximize efficiency. In addition, PGCPS had not established comprehensive bus routing procedures.	PGCPS secured a new routing system that enabled the department to create routes with defined start/end times that provided the necessary information for maximum efficiency and budget terms. The department has also prioritized creating routing procedures.	Transportation	Completed as of August 2024
Finding 13	Repeat		The new routing system allows PGCPS to establish seat capacity limits, set maximum ridership goals, and define ride time limits. Reports are generated to ensure accuracy. Due to ongoing bus driver shortages, trips are continuously reviewed for optimal efficiency.	Transportation	Completed as of August 2024
Finding 14		Redacted		Information Technology
Finding 15	New	PGCPS did not obtain and review claim data to support amounts invoiced by its third-party administrators (TPA) or audit healthcare claims activity paid by the TPA to ensure they were proper.	PGCPS will identify an external Accounting Firm specializing in self-insured health plans to conduct a best practice claims and eligibility audit each calendar year.	Business Management Services	Completed as of December 2025	To ensure fiscal accountability and contractual compliance, PGCPS has engaged a third-party to audit the claims processing operations of its contracted TPAs. As experts in self-insured health plan oversight, this third-party will evaluate whether claims have been adjudicated in accordance with plan provisions, contractual obligations, and regulatory requirements. If this third-party identifies deviations from agreed-upon performance standards, PGCPS is prepared to initiate corrective actions and seek appropriate restitution from the service providers.
Finding 16	New	PGCPS did not apply for available School Resource Officer (SRO) grant funding through the Maryland Center for School Safety (MCSS) to offset the cost of school resource officers for fiscal years 2021 through 2024.	The Office of School Safety and Security will coordinate with the police department and apply for MCSS grants in the future to offset costs.	Operations/Office of School Safety and Security	Completed as of December 2025	Each year, the PGCPS Chief Operating Officer will draft a letter explaining why the district opted not to apply for specific MCSS SRO grants, while also detailing the grants that were pursued.