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Tuition Reimbursement

Pursuant to the Negotiated Agreements for PGCEA, ASASP, and Local 2250, employees that have completed qualified course work are eligible to apply for tuition reimbursement. Applications and payments will be processed online in the order they are received until all funds for the bargaining unit are depleted.

Please note that all tuition reimbursement submissions have moved to an online platform-only. No walk-ins will be accepted.

PGCEA Tuition Reimbursement

The timelines below are developed for SY20-21

First Submission for courses with an end date between July 1 - October 31, 2020

Opens on Monday, December 7, 2020 at 5:00 a.m.

Closes on Friday, December 11, 2020 at 11:59 p.m.

Second Submission for courses with an end date between November 1, 2020 and February 28, 2021

Opens on Monday, March 22, 2021 at 5:00 a.m.

Closes on Friday, March 26, 2021 at 11:59 p.m.

Third Submission for courses with an end date between March 1 and June 30, 2021

Opens on Monday, July 12, 2021 at 5:00 a.m.

Closes on Friday, July 16, 2021 at 11:59 p.m.

Unit members can be reimbursed up to $411 per credit for up to nine (9) credits per contract year. 

ASASP Tuition Reimbursement

Submission window is July 26 - July 30 for SY20-21

Up to $411 per eligible credit,for up to six (6) credits of courses successfully completed in FY21, from July 1, 2020 through June 30, 2021 are eligible for reimbursement.

Local 2250 Tuition Reimbursement

Submission window is August 2 - 6 for SY20-21

Up to $411 per eligible credit,for up to six (6) credits of courses successfully completed in FY21, from July 1, 2020 through June 30, 2021 are eligible for reimbursement.

The cost of books, excluding taxes and shipping costs, is also reimbursable.

How to submit for tuition reimbursement

Eligible employees must submit a complete packet via electronic submission. No walk-ins will be accepted. Documents may not be hand delivered, faxed or emailed.

 In preparation for electronic submission, secure the following required documentation:

The electronic submission reimbursement forms can also be found on the staff portal under the “Applications” tab.

FAQs

PGCEA Tuition Reimbursement FAQs

How do I know if I am eligible for tuition reimbursement?

  • Tuition reimbursement is available for members of the Prince George’s County Educators’ Association (PGCEA).

  • Pursuant to the negotiated agreements, all current employees that have completed qualified course work while represented by the above union are eligible to apply.

How do I request tuition reimbursement?

  • By submitting your request on the Tuition Reimbursement web‐based application located on the pgcps.org web site, under staff portal > applications > “Tuition Reimbursement Requests (PGCEA Only)”. As a reminder, walk‐ins will no longer be accepted.

What is the timeframe for submission on the Tuition Reimbursement web‐based application?

  • Application for submission will be accepted three times throughout the fiscal year. The timeframes for SY20-21 are as follows.

    First Submission:
    For courses that end between July 1, 2020 and October 31, 2020, submission begins 5:00 am on Monday, December 1, 2020 and ends on Friday, December 5, 2020 at 11:59 pm.

    Second Submission:
    For courses that end between November 1, 2020  and February 29, 2021, submission begins 5:00 am on Monday, March 22, 2021  and ends on Friday, March 26, 2021 at 11:59 pm.

    Third Submission:
    For courses that end between March 1, 2021 and June 30, 2021
    , submission begins 5:00 am on Monday, July 12, 2021 and ends on Friday, July 16, 2021 at 11:59 pm.

What documentation is required? 

You must submit evidence of qualified coursework with the final grade(s), evidence of the date the course(s) was completed, and information showing your balance is paid. Your name must be on all documents and cannot be handwritten. The following documentation is required and must be uploaded in PDF form. 

  1. Copy of your transcript(s) that include course(s) for which you are seeking reimbursement. The course(s) must include the final grade(s) received.

  2. Proof of payment for each college credit / course indicating payment type.

  3. Proof of the exact date the course(s) ended

What type of documentation could I submit to show proof of the exact date the course(s) ended?

There are several options to choose from that may show the date the course(s) ended including, but not limited to, the following:

  • Transcript(s)

  • Course syllabus

  • Letter from the college/university 

Is there a required format that my documents to be in?

  • Yes, all documents must be submitted as PDF files.

What is acceptable for proof of payment?

  • Acceptable proof of payment includes: 

    • Credit card statement

    • Canceled check

    • Bank or loan statement

    • College or university statement indicating method of payment

      Proof of payment must be in U.S. currency and your name must be on the document.

How many credit(s) am I eligible for reimbursement for each school year?

  • PGCEA has negotiated up to $411 per eligible credit, up to nine (9) credits for courses successfully completed in FY21, from July 1, 2020 through June 30, 2021.

What is considered an “eligible credit”?

  • Graduate, undergraduate, and professional courses may be eligible in accordance with the negotiated agreement.

  • Courses in religion or religious education may not be considered eligible for reimbursement. 

  • An employee who does not earn the requisite grade as outlined below in a given course, will be responsible to pay all related tuition costs in lieu of PGCPS paying any tuition reimbursement cost(s).

    • Eligible employee must receive at least a “C” in a graduate or undergraduate course to be eligible to receive reimbursement. Audited courses are not reimbursable.

    • Courses taken on a Pass/Fail basis will be eligible for tuition reimbursement with a “Passing Grade”, as long as the transcript key indicates that the Pass is at least equivalent to a “C” grade.

Can I be reimbursed for Maryland State Department of Education (MSDE) Continuing Professional Development Credit(s) (CPDs) offered by the Office of Talent Development?

  • No, Continuing Professional Development (CPD) courses taken through PGCPS and/or MSDE are not eligible for reimbursement.

Do I have to submit my transcript several times if I took multiple courses at the same University or College?

  • No, you should submit the transcript listing all courses in which you are seeking reimbursement. Please refer to the Quick Guide: Scanning and Supporting Documents.

How do I know my submission is complete and has been received by certification?

  • You will receive an e-mail message confirming the submission. 

How will tuition reimbursement be processed?

  • Applications and payments will be processed online in the order that they are submitted until funds are depleted.

Can I start a tuition reimbursement application and save it to come back later to complete?

  • Yes, you can start a tuition reimbursement application and save it to come back later to complete.

  •  It is important to note that a “saved” application does not reserve your place in line. The tuition reimbursement queue starts upon “submitting” the application. Your application will be considered based on the time it was submitted. 

When are funds typically depleted? 

  • Funds for tuition reimbursement are allocated in the order in which they are received. You are encouraged to have your documents ready in PDF form to submit as soon as possible on the first day of submission. 

Am I able to withdraw my tuition reimbursement application?

  • Yes, you are able to withdraw your tuition reimbursement application. You will receive a confirmation e-mail that you have withdrawn and will not be eligible for reimbursement.

How long will it take to receive tuition reimbursement payments?

  • Upon electronic submission, please allow 12 weeks for review, approval, and disbursement. You will receive an email confirmation from the PGCPS Accounts Payable Office indicating approval and payment of your tuition reimbursement request.

How will I receive the tuition reimbursement payment?

  • Payment will be deposited into the financial institution in which you receive your biweekly pay check.

Do I qualify for tuition reimbursement if I have changed Union representation?

  • Eligible employees will receive reimbursement for coursework based on their assigned bargaining unit at the time the course(s) was taken. The rate of reimbursement will be paid according to the bargaining unit negotiated pay rate of which the eligible employee was a member at the time the course(s) was completed.

Are tuition reimbursement monies taxed?

  • No, tuition reimbursement monies are not taxed.

Why haven’t my tuition reimbursement payments been processed if I submitted my grades and information showing my balance is paid?

  • If proper documentation was not submitted, the submission will be rejected.

Is the cost of books reimbursable?

  • No, per the Negotiated Agreement, the cost of registration, books, materials and/or lab fees are not reimbursable.

Will I have the ability to review my documents prior to submitting?

  • Yes, remember to open the documents to verify that you have acceptable copies of all of the required documentation prior to submitting. Refer to Quick Guide ‐ Tuition Reimbursement.

I have a question that is not addressed in the information provided for tuition reimbursement. Where can I send an email?

  • If you have a question that is not addressed in the Frequently Asked Questions, please address your question to the following email address, certification@pgcps.org

ASASP Tuition Reimbursement FAQs

How do I know if I am eligible for tuition reimbursement? 

  • Tuition reimbursement is available for members of the Association of Supervisory & Administrative School Personnel (ASASP II/III).

  • Pursuant to the negotiated agreements, all current employees that have completed qualified course work while represented by the above union are eligible to apply. 

How do I request tuition reimbursement? 

  • By submitting your request on the Tuition Reimbursement web‐based application located on the pgcps.org web site, under staff portal > applications > “Tuition Reimbursement Requests (ASASP II/III Only)”. As a reminder, walk‐ins will no longer be accepted. 

What is the timeframe for submission on the Tuition Reimbursement web‐based application?

  • The submission window for SY20-21 is July 26 - July 30, 2021.

What documentation is required? 

You must submit evidence of qualified coursework with the final grade(s), evidence of the date the course(s) was completed, and information showing your balance is paid. Your name must be on all documents and cannot be handwritten. The following documentation is required and must be uploaded in PDF form. 

  1. Copy of your transcript(s) that include course(s) for which you are seeking reimbursement. The course(s) must include the final grade(s) received.

  2. Proof of payment for each college credit / course indicating payment type.

  3. Proof of the exact date the course(s) ended

What type of documentation could I submit to show proof of the exact date the course(s) ended?

There are several options to choose from that may show the date the course(s) ended including, but not limited to, the following:

  • Transcript(s)

  • Course syllabus

  • Letter from the college/university 

Is there a required format that my documents to be in?

  • Yes, all documents must be submitted as PDF files.

What is acceptable for proof of payment? 

  • Acceptable proof of payment includes: 

    • Credit card statement 

    • Canceled check 

    • Bank or loan statement 

    • College or university statement indicating method of payment 

      Proof of payment must be in U.S. currency and your name must be on the document.

How many credit(s) am I eligible for reimbursement for each school year? 

  • ASASP II/III has negotiated up to $411 per eligible credit, up to six (6) credits for courses successfully completed in FY20, from July 1, 2020 through June 30, 2021. 

What is considered an “eligible credit”? 

  • Graduate, undergraduate, and professional courses may be eligible in accordance with the negotiated agreement. 

  • Courses in religion or religious education may not be considered eligible for reimbursement. 

  • An employee who does not earn the requisite grade as outlined below in a given course, will be responsible to pay all related tuition costs in lieu of PGCPS paying any tuition reimbursement cost(s). 

    • Eligible employee must receive at least a “C” in a graduate or undergraduate course to be eligible to receive reimbursement. Audited courses are not reimbursable. 

    • Courses taken on a Pass/Fail basis will be eligible for tuition reimbursement with a “Passing Grade”, as long as the transcript key indicates that the Pass is at least equivalent to a “C” grade. 

Can I be reimbursed for Maryland State Department of Education (MSDE) Continuing Professional Development Credit(s) (CPDs) offered by the Office of Talent Development? 

  • No, Continuing Professional Development (CPD) courses taken through PGCPS and/or MSDE are not eligible for reimbursement. 

Do I have to submit my transcript several times if I took multiple courses at the same University or College? 

  • No, you should submit the transcript listing all courses in which you are seeking reimbursement. Please refer to the Quick Guide: Scanning and Supporting Documents. 

How do I know my submission is complete and has been received by certification?

  • You will receive an e-mail message confirming the submission. 

How will tuition reimbursement be processed? 

  • Applications and payments will be processed online in the order that they are received until funds are depleted. 

Can I start a tuition reimbursement application and save it to come back later to complete?

  • Yes, you can start a tuition reimbursement application and save it to come back later to complete.

  •  It is important to note that a “saved” application does not reserve your place in line. The tuition reimbursement queue starts upon “submitting” the application. Your application will be considered based on the time it was submitted. 

When are funds typically depleted? 

  • Funds for tuition reimbursement are allocated in the order in which they are received. You are encouraged to have your documents ready in PDF form to submit as soon as possible on the first day of submission. 

Am I able to withdraw my tuition reimbursement application?

  • Yes, you are able to withdraw your tuition reimbursement application. You will receive a confirmation e-mail that you have withdrawn and will not be eligible for reimbursement.

How long will it take to receive tuition reimbursement payments? 

  • Upon approval of the reimbursement request, the submission is sent to Accounts Payable for processing. Please allow 12 weeks for review, approval, and disbursement.

  • You will receive an email confirmation from the PGCPS Accounts Payable Office indicating approval and payment of your tuition reimbursement request.

How will I receive the tuition reimbursement payment? 

  • Payment will be deposited into the financial institution in which you receive your bi‐ weekly pay check. 

Do I qualify for tuition reimbursement if I have changed Union representation? 

  • Eligible employees will receive reimbursement for coursework based on their assigned bargaining unit at the time the course(s) was taken. The rate of reimbursement will be paid according to the bargaining unit negotiated pay rate of which the eligible employee was a member at the time the course(s) was completed. 

Are tuition reimbursement monies taxed? 

  • No, tuition reimbursement monies are not taxed. 

Is the cost of books reimbursable? 

  • No, per the Negotiated Agreement, the cost of registration, books, materials and/or lab fees are not reimbursable. 

Will I have the ability to review my documents prior to submitting? 

  • Yes, remember to open the documents to verify that you have acceptable copies of all of the required documentation prior to submitting. Refer to Quick Guide ‐ Tuition Reimbursement. 

I have a question that is not addressed in the information provided for tuition reimbursement. Where can I send an email? 

  • If you have a question that is not addressed in the Frequently Asked Questions, please address your question to the following email address, certification@pgcps.org.

Local 2250 Tuition Reimbursement FAQs

How do I know if I am eligible for tuition reimbursement? 

  • Tuition reimbursement is available for members of ACE-AFSCME (Local 2250).

  • Pursuant to the negotiated agreements, all current employees that have completed qualified course work while represented by the above union are eligible to apply. 

How do I request tuition reimbursement? 

  • Submit your request on the Tuition Reimbursement web‐based application located on the pgcps.org website, under staff portal > applications > “Tuition Reimbursement Requests (Local 2250 Only)”. Walk‐ins will no longer be accepted. 

What is the timeframe for submission on the Tuition Reimbursement web‐based application? 

  • The submission window for SY20-21 is August 2 - 6, 2021.

What documentation is required? 

You must submit evidence of qualified coursework with the final grade(s), evidence of the date the course(s) was completed, and information showing your balance is paid. Your name must be on all documents and cannot be handwritten. The following documentation is required and must be uploaded in PDF form. 

  1. Copy of your transcript(s) that include course(s) for which you are seeking reimbursement. The course(s) must include the final grade(s) received.

  2. Proof of payment for each college credit / course indicating payment type.

  3. Proof of the exact date the course(s) ended

What type of documentation could I submit to show proof of the exact date the course(s) ended?

There are several options to choose from that may show the date the course(s) ended including, but not limited to, the following:

  • Transcript(s)

  • Course syllabus

  • Letter from the college/university 

Is there a required format that my documents to be in?

  • Yes, all documents must be submitted as PDF files.

What is acceptable for proof of payment?

  • Acceptable proof of payment includes: 

    • Credit card statement  

    • Canceled check 

    • Bank or loan statement 

    • College or university statement indicating the method of payment 

      Proof of payment must be in U.S. currency and your name must be on the document. 

How many credit(s) am I eligible for reimbursement for each school year? 

  • Local 2250 has negotiated up to $411 per eligible credit, for up to six (6) credits for courses successfully completed in FY21, from July 1, 2020, through June 30, 2021. 

What is considered an “eligible credit”? 

  • Graduate, undergraduate, and professional courses may be eligible in accordance with the negotiated agreement. 

  • Courses in religion or religious education may not be considered eligible for reimbursement. 

  • An employee who does not earn the requisite grade as outlined below in a given course will be responsible to pay all related tuition costs in lieu of PGCPS paying any tuition reimbursement cost(s). 

    • Eligible employees must receive at least a “C” in a graduate or undergraduate course to be eligible to receive reimbursement. Audited courses are not reimbursable. 

    • Courses taken on a Pass/Fail basis will be eligible for tuition reimbursement with a “Passing Grade”, as long as the transcript key indicates that the Pass is at least equivalent to a “C” grade. 

Can I be reimbursed for the Maryland State Department of Education (MSDE) Continuing Professional Development Credit(s) (CPDs) offered by the Office of Talent Development? 

  • No, Continuing Professional Development (CPD) courses taken through PGCPS and/or MSDE are not eligible for reimbursement. 

Do I have to submit my transcript several times if I took multiple courses at the same University or College

  • No, you should submit the transcript listing all courses in which you are seeking reimbursement. Please refer to the Quick Guide: Scanning and Supporting Documents. 

How do I know my submission is complete and has been received by certification?

  • You will receive an e-mail message confirming the submission. 

How will tuition reimbursement be processed? 

  • Applications and payments will be processed online in the order that they are received until funds are depleted. 

Can I start a tuition reimbursement application and save it to come back later to complete?

  • Yes, you can start a tuition reimbursement application and save it to come back later to complete.

  •  It is important to note that a “saved” application does not reserve your place in line. The tuition reimbursement queue starts upon “submitting” the application. Your application will be considered based on the time it was submitted. 

When are funds typically depleted? 

  • Funds for tuition reimbursement are allocated in the order in which they are received. You are encouraged to have your documents ready in PDF form to submit as soon as possible on the first day of submission. 

Am I able to withdraw my tuition reimbursement application?

  • Yes, you are able to withdraw your tuition reimbursement application. You will receive a confirmation e-mail that you have withdrawn and will not be eligible for reimbursement.

How long will it take to receive tuition reimbursement payments?

  • Upon approval of the reimbursement request, the submission is sent to Accounts Payable for processing. Please allow 12 weeks for review, approval, and disbursement. 

  • You will receive an email confirmation from the PGCPS Accounts Payable Office indicating approval and payment of your tuition reimbursement request. 

How will I receive the tuition reimbursement payment? 

  • Payment will be deposited into the financial institution in which you receive your bi-weekly paycheck. Please allow up to 12 weeks for processing and payment. 

Do I qualify for tuition reimbursement if I have changed Union representation? 

  • Eligible employees will receive reimbursement for coursework based on their assigned bargaining unit at the time the course(s) was taken. The rate of reimbursement will be paid according to the bargaining unit negotiated pay rate of which the eligible employee was a member at the time the course(s) was completed. 

Are tuition reimbursement monies taxed? 

  • No, tuition reimbursement monies are not taxed. 

Is the cost of books reimbursable? 

  • Yes, per the Negotiated Agreement, the cost of books excluding taxes and shipping costs is reimbursable. However, per the Negotiated Agreement, the cost of registration, materials and/or lab fees are not reimbursable. 

Will I have the ability to review my documents prior to submitting? 

  • Yes, remember to open the documents to verify that you have acceptable copies of all of the required documentation prior to submitting. Refer to Quick Guide ‐ Tuition Reimbursement. 

I have a question that is not addressed in the information provided for tuition reimbursement. Where can I send an email? 

  • If you have a question that is not addressed in the Frequently Asked Questions, please address your question to the following email address, certification@pgcps.org.